Personnel Handbook

Dean's Office Staff: Whom to call for what!

Personnel Handbook, Forms and Instructions

• Section 1: Introduction to the Hiring Process for Faculty and SPS Appointments (All: 698k .pdf)
  • Paperwork Origination (38k)
  • Introduction to the Hiring process (181k)
  • Quick Reference Sheets (Faculty and SPS hiring cheat sheets by Category) (312k)
  • Quick Reference -- Forms List (181k)


• Section 2: HRS Website (All: 3913k .pdf)
  • HRS Website Home page (pdf) (50k) link
  • HRS Website Documents (.pdf) (54k) link
  • HRS Website Forms (.pdf) (2055k) link
  includes:
  • Personal Data Form
  • Additional Pay Form
  • Supplemental Compensaton Instructions
  • Extra Compensation Policy
  • Personnel Action Form (PAF)
  • Position Request Form (PRF)
  • W-4
  • Emploment Eligibility Verification Form (I-9)
  • Affirmative Action Recruitment Record, Parts I and II
  • Foreign National Information Form
  • Election of Payment Option for Salaried Employees
  • Direct Deposit Authorization Change form
  • PAPER (Principal Adminstrative Position Exemption Request) form
  • Request for Waiver of External Search


• Section 3: Hiring Information (All: 706k .pdf)
  • Position Request Form Instructions (198k)
  • Dean's and Provost's Questions (for Tenure-Track Positions) (511k)


• Section 4: PAPER Form and Instructions (to create a new SPS position) (All: 358k .pdf)
  • PAPER Form and Instructions (67k)
  • Request for Waiver of External Search and Instructions (112k)


• Section 5: Misc Handouts (All: 363k .pdf)
  • Misc Handouts: Grants (147k)
  • HR Coordinator Structure for Civil Service Employment; Table for Computing % of Time (91k)
  • Writing a job description (135k)


• Section 6: Affirmative Action Guidelines (All: 1611k .pdf)
  • includes Parts I & II
  • includes an extended example


• Section 7: PAFs (with examples), APs, Job Codes, Forms Matrix (All: 7903k .pdf)
  • Personnel Action Forms (PAFs) & Additional Pay Forms (APs) (750k)
  • Sample PAFs (and instructions) by Job Category (750k)
  • Adjunct Appoints (see section 9, below)
  • Summer School Appointments (18k)
  • Reappointment Contracts (320k)
  • HRS Forms Matrix (pdf) (249k) link to HRS website
  • Job Codes and Approved Titles (pdf) (118k) link to HRS website
  • Additional Pay Forms and Additional Pay Contracts (471k)


• Section 8: Summer School Procedures (All: 0k .pdf)
  • forthcoming


• Section 9: Miscellaneous (All: 1193k .pdf)
  • New Faculty: What they should know and How you can help! (205k)
  • Moving Reimbursement Policies and Forms (283k)
  • Independent Contractor Policies and Procedures (361k)
  • Adjunct Appointments and Personal Assumptions of Risk Agreements (170k)


• Section 10: Graduate Assistantship Policies and Procedures (All: 1644k .pdf)
  • Document taken from Academic Policies and Procedures Manual (APPM): available online at http://www3.niu.edu/provost2/facpers/appm/toc.htm#grad


• Section 11: Employee Handbooks (All: 2714k .pdf)
  • Operating Staff Handbook (651k)
  • Student Employment Office Department Guide For Undergraduate Employment (1049k)
  • Supportive Professional Staff (SPS) Handbook (720k)
  • Budget Transfers or Journal Vouchers (933k)


• Section 12: URAPs (All: 61k .pdf)


• Section 13: Leave of Absence Form; Sabbaticals; Tenure and Promotion Materials
  • Request for Leave of Absense (Faculty and SPS) (47k)
  • Request for Sabbatical Leave Instructions (293k)
  • Tenure/Promotion Recommendation Instructions (373k)
  • Working Rules of the University Council Personnel Committee (UCPC) (30k)
  • All of the above (All: 2714k .pdf)



• Section 14: Undergraduate or Graduate Catalog Change Instructions (All: 328k .pdf)


• Section 15: Collective Bargaining Agreement (with addenda) (All: 985k .pdf)